HR Digitalisation

One of the main challenges faced by the HR area is to incorporate tools to manage talent and to be able to digitize its processes.

To successfully carry out this transformation, it is necessary to choose the solution that best suits the company's needs and that provides security at every step.

Selecting the right personnel, managing resources, coordinating workers... are essential tasks for the functioning of a workforce and, consequently, of the organization itself. For this reason, it is essential to digitize the Human Resources area to carry out all the tasks in the sector in an ideal manner.

What is the digitalization of Human Resources?

It involves saying goodbye to prehistoric methods and betting on all the options that technology can offer.

Digitizing the human resources department consists of optimizing processes by introducing new means and tools such as artificial intelligence, data analysis, chatbots... Always without forgetting that this digital transformation has as its main objective to achieve a positive impact on the work of human resources managers, and these results must be measurable.

Benefits of digitization

1. Employee lifecycle

It is essential to measure all the stages of an employee within the company. Their selection process, development within the company, commitment to the company up to their performance in specific fields. This information is very important for proper personnel management.

2. Optimized selection processes

Using artificial intelligence, you will offer a very new user experience when recruiting new employees. Obtaining previously filtered candidates and optimizing all processes thanks to AI.

3. Differential experience

Nowadays, most workers want to have access to their workplace resources from anywhere as a result of the introduction of flexible schedules and new work models. It's critical to provide digital resources for employees.

4. Digital tools for employees

Payroll consultation, automated vacation management or even transfers are necessary to adapt to these new times when teleworking is the order of the day; allowing employees to access these services remotely and instantly.

5. Improvement of employer branding and formations

Offering digitized processes represents a great competitive advantage when it comes to attracting young talent.

There are a number of applications that rely on AI for employees to improve their skills and competencies. It is also interesting to incorporate software based on micro-learning so that each worker can learn small training capsules daily in no more than 15 minutes a day.

What factors are needed to successfully digitise?

These are some factors to consider when digitizing human resources.

1. Goals and priorities

A process of digitizing human resources will be successful when it has the purpose of solving not only the problems of the department, but also those of the employees. You must set simple objectives and goals to meet.

2. Establish project specifications

It is important to have the technical design specifications, that is, the detailed list of functional characteristics that the technological solution must possess to achieve the stipulated objectives.

3. Include the IT department

In addition to being involved in the design stage, the IT department can also contribute to the supplier selection phase to analyze its more technical aspects

4. Select the tool

You must carefully choose the technological solution that will allow you to meet the objectives in terms of human resource management. There are programs that meet legal requirements, for example, payroll calculation. There are others that focus on more specific problems such as monitoring the timesheet, performance evaluation, organizational climate, etc.

5. Formations

It is necessary to proceed to train those who will be the most active users of new technologies, HR professionals, managers... The training is usually carried out by the solution provider, who also provides the reference documentation for the use of the platform.

In conclusion, we are clear that there is a technological explosion that is changing the organization and the way companies work. Human Resources must be involved in the adoption of digitalization, since it represents a lever effect that can generate a complete change in the corporate culture of organizations.

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