Flexible vacation policy

Vacation Policies

A flexible vacation policy in the company is a sign of adaptation to new times and to the new demands of employees: it promotes the retention of talent and increases work performance.

In this article, we will explain in detail what a flexible vacation policy consists of, what its benefits are and what advantages digitizing its management can offer us.

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What is a flexible vacation policy?

Vacation policy is the way in which a company set and assign vacation periods among its workers.

In a flexible vacation policy, the company is empowered to create a own vacation management model that, while complying with the law, collects all possible cases from its employees to provide them with flexibility in managing their vacation permits.

In this way it is granted More freedom to the employee to decide when he wants to take a vacation. Its purpose is to give a Show of confidence to the team, which can later lead to greater productivity.

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What do the regulations say about holidays?

Regardless of each company's own policies, workers' holidays in Spain are regulated by the Workers' Statute, set out in the Royal Decree-Law 2/2015, of 23 October.

The Statute provides that holidays are A right of the worker, which must be stated in each employment contract. The law stipulates that the minimum period is 30 calendar days or 23 business days.

The companies They cannot reduce the minimum vacation time of the worker. In addition, workers can choose their holidays in two periods of at least two consecutive weeks.

The worker will receive his remuneration on vacation in the same way as during your work activity.

In the event of a severance of the employment relationship, if the worker has not enjoyed the holidays, the company must compensate them with financial compensation. If the holidays coincide with a sick leave, they are suspended until the end of the sick leave period or until a new vacation is agreed.

Vacations must be enjoyed during the current year, but it can be agreed with the company to accumulate them for the next one.

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Benefits of having a vacation policy

A flexible vacation policy benefits both the company and the worker: on the one hand, it promotes talent retention and, on the other, it improves employee satisfaction.

Its main benefits:

• Contribute to the balance between professional and private life, which subsequently implies greater productivity and objectives achieved.
• Plan and decide how to set goals, how to achieve them and how to distribute them
• It simplifies the application process, offering employees more clarity about availability and vacation periods. In addition, to ensure the reliability and fluidity of the information, since the vacation schedule must be visible to the entire team.
• Avoid possible errors when granting holidays, for example when an employee has no balance of days off or if two people with the same tasks, and without replacement, leave at the same time.

In addition, when an employee enjoys greater freedom in managing their vacations, they feel more satisfied with the company, and will respond to the organization's commitment to ensuring their well-being, and, if a company stands out for these values, the attraction and retention of talent will be a logical consequence.

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Digitize the vacation request

At this point, the digitalization of the vacation policy is a step that will simplify management, since both the company and the workers will save time and effort. The company will have a clear picture of its employees' vacations, so it can anticipate and plan, while employees will have their vacation periods in view.

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Advantages of digitizing vacation management

• Being able to easily request holidays, as well as other cancellations or absences in just a few clicks, (an advantage for teleworking). In addition, the communication goes directly to the HR department.

• Get quick and direct approval, without major intermediaries, with comments or rules for the rest of the team. Employees may attach files and supporting documents if necessary.

• When managing online, employees will be clear about how many days of vacation they have and how much time they have to request them.

• And of course, save time, costs, resources, email exchanges and organizational errors, among others. Digitalized management guarantees an agile vacation policy.

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